🕐ZonePlan

Worldwide Meeting Planner for 2026

Plan meetings across New York, London, Bangalore, Singapore, Sydney, and 35+ global hubs. ZonePlan checks live local time, daylight saving rules, and working-hour overlap so nobody has to guess. Free, instant, no sign-up.

Your city list is saved to this browser — it'll be ready next time you plan a meeting. Times follow daylight saving automatically.

No window where it's 9–5 in every city. Pick a time that's least painful, or split into two calls.
CityLocal timeDayOffset
New YorkbaseUnited States9:00 AMSatsame time
LondonUnited Kingdom2:00 PMSat+5h
BangaloreIndia6:30 PMSat+9h 30m

Green = within 9am–5pm working hours. Grey = outside working hours.

How to Use This Worldwide Meeting Planner

  1. 1. Set your base city and time. Pick the city where the meeting originates and the time you are considering. This is usually where the meeting owner sits.
  2. 2. Add every team member's location. Enter each city for everyone attending. ZonePlan instantly shows their local time for your proposed meeting slot using live IANA time zone data.
  3. 3. Find the working-hours overlap window. The planner highlights working hours (9am–5pm) in green for each city. Adjust the time until you find a slot where everyone is in their green zone. If no perfect overlap exists, the tool makes that visible so you can split into two calls or rotate the burden fairly.
  4. 4. Share or save the result. Your city list is saved locally in your browser. Bookmark the page and come back for your next meeting. The live clocks update every 10 seconds so times are always current.

Common Global Scheduling Scenarios

Remote Standup

Daily 15-minute sync across US East Coast, London, and Bangalore. Aim for 10am ET / 3pm GMT / 8:30pm IST — a tight but workable window for all three time zones.

Client Call (US ↔ APAC)

West Coast US to Singapore or Tokyo. Evenings on the US side (5pm–7pm PT) map to mornings in APAC (8am–10am SGT/JST). The reverse direction is much harder.

Europe ↔ India Sprint Review

CET to IST has a 4.5-hour gap (3.5h in summer). Late morning in Berlin (11am) lands mid-afternoon in Bangalore (3:30pm). Both sides inside working hours.

Global All-Hands

For teams across 8+ time zones, rotate the meeting time each quarter so no single region always takes the bad slot. Find two or three rotation options and vote.

Why Time Zone Planning Matters

Remote teams waste an estimated 2–4 hours per person per month on scheduling confusion alone. A single misread time zone — confusing EST for EDT, or forgetting that Europe and the US switch to daylight saving on different dates — can cause missed calls, frustrated clients, and awkward 5am wake-ups.

ZonePlan handles DST automatically. All city clocks update in real-time and follow each region's actual daylight saving rules for 2026. No manual conversion, no mental math, no "wait, is London on GMT or BST right now?"

Bookmark this page. Add your recurring meeting cities once and they stay saved in your browser. Next time, just open the page and the times are already right.

How to Choose a Fair Global Meeting Time

The best meeting time is not always the first slot where every city is technically awake. A fair slot should protect normal working hours, avoid repeated early-morning or late-night pressure on the same region, and leave enough space for people to prepare before and recover after the call. For a one-time client call, a slightly uncomfortable hour can be acceptable. For a weekly team meeting, the same uncomfortable hour becomes a morale problem very quickly.

Start by choosing the city that owns the meeting outcome. If a New York product manager is running a sprint review with London and Bangalore, set New York as the base city first. Then add London and Bangalore and scan for the first window where all three cities land between 9am and 6pm. If no clean overlap exists, choose the least painful slot and rotate it next time. Rotation matters because global teams notice when the same office always carries the burden.

For interviews, customer onboarding, demos, agency calls, investor updates, and remote standups, keep a written rule. For example: customer calls can run from 8am to 7pm local time, internal calls should stay between 9am and 5pm local time, and recurring all-hands meetings must rotate every month. A simple rule removes negotiation fatigue and makes scheduling feel fair instead of random.

Global Meeting Planner Checklist

  • Check daylight saving time. The US, Europe, Australia, and many other regions change clocks on different dates. A meeting that works in March may move by one hour in April.
  • Protect deep work blocks. If a meeting lands in the middle of someone's best working block every week, move it or rotate it.
  • Confirm the date, not just the time. US evening can already be the next morning in Asia. Always include the weekday when sending the final invite.
  • Use city names instead of abbreviations. EST, CST, IST, and BST can mean different things in different countries. City names are unambiguous.
  • Save recurring city sets. If your team uses the same locations every week, keep them saved in the planner and only adjust the meeting hour each time.
  • Rotate recurring calls. If one office always gets the bad slot, the meeting time is not fair. Rotate monthly or quarterly.

Remote Team Scheduling Best Practices

For a US East Coast and Western Europe team, late morning in New York often lands in the afternoon in London or Berlin. For a US and India team, there is rarely a perfect slot, so recurring meetings should rotate between early US mornings and later US evenings.

For teams across the US, Europe, and Asia, choose two acceptable windows and rotate them monthly. One region should not always carry the 6am call or the 10pm call. The goal is not just conversion accuracy — it is a meeting rhythm your team can live with long-term.

Frequently Asked Questions

What is the best time for a US and Europe meeting?

Late morning on the US East Coast usually maps to afternoon in Western Europe. A common overlap is 10am to 12pm New York time, which is 3pm to 5pm in London outside daylight-saving edge cases. Check the planner above before sending the invite, because DST transitions shift this window by an hour in March and November.

What is the best time for a US and India meeting?

There is rarely a perfect slot. Early morning in the US (7am–9am ET) can work for India evening (5:30pm–7:30pm IST), while late evening in the US (8pm–10pm ET) can work for India morning (6:30am–8:30am IST). For recurring meetings, rotate the burden instead of forcing one side into the bad slot every week.

Why should I avoid time zone abbreviations like EST, CST, or IST?

CST can mean Central Standard Time (US), China Standard Time, or Cuba Standard Time. IST can mean India Standard Time, Irish Standard Time, or Israel Standard Time. City names (New York, London, Bangalore) are unambiguous and let the planner apply the correct local daylight-saving rule every time.

How does ZonePlan handle daylight saving time?

All times are computed live in your browser using the official IANA time zone database. When any city enters or exits DST, the offset updates automatically. You never have to remember whether London is GMT or BST, or whether New York is EST or EDT.

Can I save my team's cities for recurring meetings?

Yes. Your city list is saved in your browser's local storage. Add your team once and the cities reload automatically next time you open the planner. The live clocks update every 10 seconds so the times are always current.

Is ZonePlan really free?

Completely free. No sign-up, no app to install, no feature gates. We run ads to keep the lights on, but the planner itself is unrestricted and unlimited.

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